|Who to call . . .||when you need . . .|
Amanda L. O'Connor
|Contact about case scheduling including reporting status of cases coming up for trial or reporting cases are settled; requests to have cases referred to arbitration or mediation; requests for new trial dates as explained in § III(A) below; or other general inquiries.|
|To request status conferences, or oral argument on significant motions; or to inquire about court procedures or pending motions. Note: Counsel should only call the Staff Attorney after consulting one another absent some dire emergency.|
|To order transcripts.|
|To request transfer of a matter for a jury trial or other proceeding (such as a damages hearing on a default judgment.)|
Civil Practice Guidelines – Courtroom 5F
(for info on criminal procedures and preferences, please call the Judge’s bailiff)
Professional behavior best serves your clients and this Court. Contention that merely increases cost or delay for litigants, or wastes the court’s limited resources is unwelcome. The “Introductory Statement on Civility” published at the front of the Local Rules for the United States District Court for the Southern District of Ohio has universal applicability.
(1)Stipulations or "Agreed" Entries are not sufficient to postpone case deadlines or trial dates in Courtroom 5F.
(2)Motions to amend the Civil Case Schedule should either be submitted in person at a conference with the court, or filed with the Clerk’s Office. Consult all other counsel before approaching the court.
(3)If a case genuinely appears likely to require a trial, alert chambers as early as possible so that a firm trial date may be assigned.
When urgent attention is sought, please deliver copies of motions along with a proposed Entry for the Judge’s signature to Chambers 5F. E-Filing does not ordinarily provide instantaneous copies for the court.
|III-Motions and Memoranda|
A. Counsel must obtain leave of court prior to filing a Motion or Memorandum out of rule or beyond the motion deadline in the Case Schedule. A Stipulation among counsel will not alter any deadline absent express approval by the court.
B. Page limits (Local Rule 12) serve a salutary purpose. Ordinarily, counsel should edit tightly and live within the limits. To assist in meeting page limits, unless otherwise advised counsel may assume no briefing is necessary on the legal standards applicable under Civ. Rules 12, 26, 37, 56 or 60(B).
C. In responding to a Civ. R. 56 motion, it is very valuable to have counsel specifically identify precisely what, if any, material disputes of fact are asserted to exist. Citations to witness depositions or other parts of the record that demonstrate such disputes are, of course, essential.
D. Stipulations of fact are valuable tools. Counsel should discuss stipulations before filing Civ. R. 56 motions, and whenever possible before significant pretrial discovery to reduce cost and delay.
E. Local Rule 47.01 requires counsel to make every effort to resolve discovery disputes prior to involving the court. This obligation is enforced in Courtroom 5F.
F. Even when agreed upon by counsel, Judge Frye does not favor “boilerplate” confidentiality/protective orders, particularly those that seek to place virtually all discovery material under some nondisclosure status. Recognize that material used for case-dispositive pretrial rulings or at trial is, ordinarily, a matter of public record.
|IV-Conferences and Oral Argument|
A. The court does not routinely hold pretrial conferences or oral argument on motions. However, in cases of complexity or matters likely to actually go to trial the court will hold status conferences and a Final Pretrial Conference. Similarly, upon request the court will hear oral argument on significant motions.
B. Normally the court expects out-of-town (including pro hoc vice) trial counsel to attend all court proceedings in person, rather than by telephone or using only local counsel. Unless otherwise ordered, clients and insurance representatives need not attend pretrial proceedings in person.
A. Ordinarily trials commence at 9:00 a.m. and recess for the day around 4:30 p.m. These hours can be altered somewhat to accommodate witness schedules. Once a jury is sworn we make it a priority to move trials to completion. Please plan accordingly.
B. Motions in Limine are discouraged. They may be filed only after good faith discussion by counsel, and upon certification that reasonable efforts to resolve the issue(s) were exhausted.
C. Trial briefs are not required. Counsel may submit copies of key cases or short memoranda addressed to novel legal issues.
D. Marking Exhibits during trial wastes time. The court reserves the right to exclude Exhibits not pre-marked and exchanged among counsel prior to trial.
F. Prior to opening statements, the court gives an oral charge to orient jurors to their role. The final jury charge is submitted to each juror in writing in all cases. The court has a standard set of “boilerplate” instructions covering burden of proof, credibility, rules for deliberating, and other matters common from case to case. However, trial counsel must consult and prepare case-specific portions of the final charge. Merely saying “we’ll just use OJI” leaves far too much work to complete and may delay trial.
G. Local Rule 27.13(F) sets out “Rules on Voir Dire.” Because the court does preliminary questioning and juror questionnaires are available, lengthy voir dire is usually unnecessary.
H. Challenges are normally exercised outside the presence of the jury.
I. Stipulations should be presented as early as possible during trial to minimize confusion and avoid unnecessary questioning thereafter.
J. Juror note taking is permitted.
K. Questions from jurors during trial are not permitted.
L. This court does not affirmatively “qualify” witnesses as “expert” in front of the jury because it suggests some endorsement of them by the court. Please do not ask during trial. If there is a Daubert challenge under the evidence rules on admissibility, counsel should raise the issues as early as possible. If the issue arises late in the case, alert the court to voir dire the witness as to admissibility outside the presence of the jury.
M. Display of Exhibits to the jury in opening statement, or before formal admission is permitted absent objection by opposing counsel. However, share all such material with all other counsel before displaying it.
O. Trial counsel are expected to remain available on ten (10) minutes notice during jury deliberations.
P. The court sometimes imposes time limits on opening statements, voir dire, closing argument and the overall presentation of evidence where counsel are unable to closely manage the anticipated duration of their case. Jurors in this court are ordinarily summoned for a one-week/one trial period, and staying within a tight time frame is essential in all but the most complex trials.
Q. Refer to all adult witnesses or participants, including your own client(s), as “Mr.” or “Ms.” or use other appropriate titles such as “”Dr.” First names shall not be used.
Consistent with Local Rule 22, Counsel must call the Bailiff as soon as possible to advise when a case is settled. This Court normally has multiple trials scheduled every day; notice enables the Court and attorneys in other pending cases to plan appropriately. Furthermore, prompt notice avoids unnecessary work on motions after a matter already is resolved by the parties.